Here are the duties and responsibilities of each officer position. These
duties can change and most often to be combined efforts of two or more officers
for particular events.
President
Lead meetings, prepare meeting agendas, appoint and establish any necessary
committees, vote only in case of a tie, develop goals for the chapter with the
help of the advisor and other officers, oversee chapter projects and award entry
preparation.
Vice President
Direct the chapter in the use of parliamentary procedure for meetings, oversee
all leadership activities, prepare the Leadership Hallmark Award entry for the
Hallmark Awards Program, and assume the duties of the chapter president in
his or her absence. Plan and
organize the Induction of new members, oversee the food arrangements,
location reserved, letters signed by Pres. of college and sent to new inductees
and families.
Oversee the Honors Study Topic activities, encourage academic excellence,
help fellow students with questions of how to apply for scholarships,
present at meetings upcoming scholarships available and deadlines.
Plan and conduct International Service Program activities, organize service
projects on campus and in community, record and photograph Service events,
coordinate Project Graduation activities, responsible for refreshments
at chapter events, coordinate fundraising, and prepare Service awards
entries.
Implement activities to promote chapter unity and interaction with other
chapters, oversee programs to increase membership and meeting attendance,
record and photograph fellowship events, and prepare Fellowship awards entries
* Most of these duties overlap with the other offices
Treasurer
Open and/or maintain a bank account for the chapter; receive all money
and write all checks; keep a set of books which shall be audited and notarized
before the office is relinquished; present a financial report at each business
meeting; place all records in the official files of the chapter at the end of
each academic year. (Note: Many colleges require that a chapter advisor
approve any expenditures. Officers should consult the advisor to determine the
college's policies on organization finances.)
Secretary
Take minutes at each chapter meeting and present those minutes at the
following meeting; keep records of all chapter activities; keep current files of
photos, flyer, etc.; and place all records in the official record book at the
end of each academic year. Send emails to all members of minutes and
upcoming meeting dates. Submit articles to the campus and community newspapers;
create a chapter newsletter on a regular basis.
An International Honor Society for Two Year College Students